We’re Hiring: Engagement and Event Assistant

Posted On: January 30, 2020

Engagement and Event Assistant


Competition:	19-BRI-25
Program:	Bruyère Research Institute
Position Type:	Full-Time, 37.5 hrs/week, 1.0 FTE – Until March 31, 2021, with the possibility of extension
Salary Scale:	$24.46 – $27.89 per hour, commensurate with experience
Start Date:	2020/01/30 15:00
Closing Date:	2020/02/12 23:59
Job Location: Saint-Louis Residence (Orleans) The Ontario Centres for Learning, Research and Innovation in Long-Term Care (CLRI) support long-term care (LTC) homes to improve the quality of life and care for residents through building capacity and promoting innovative best practices among LTC homes in Ontario. We engage with people connected with the LTC sector. The Ontario CLRI is funded by the Ontario Ministry of Health and the Ministry of Long-Term Care and is hosted by Baycrest Health Sciences in Toronto, Bruyère in Ottawa, and Schlegel-UW Research Institute for Aging in Waterloo. The Ontario CLRI at Bruyère is seeking an experienced, preferably bilingual, Event and Engagement Assistant to support the team in the delivery of projects and outreach activities. These responsibilities include assisting with the implementation of knowledge mobilization activities and events, communicating with a variety of project partners, including long-term care homes, sector stakeholders and the Ontario CLRI teams at Baycrest and Schlegel-UW RIA, and drafting outreach documents, integrating comments and disseminating the final documents to different audiences. This position will require teamwork, flexibility, attention to detail, initiative, creativity, judgment, as well as problem-solving and time management skills to address non-routine tasks. This position is a wonderful opportunity for growth in a dynamic and fast-paced environment. This role will involve some travel in Ontario. Main duties and responsibilities: Engagement and Outreach Support – 50% Setting appointments/meetings for multiple stakeholders – with teams in the Ontario CLRI, within the Bruyère Research Institute (BRI), and with LTC sector stakeholders for outreach and knowledge sharing. Preparing, editing and formatting correspondence, communications, presentations and reports. Assisting with the preparation of complex documents (e.g., quarterly/annual reports, strategic plans, communication and marketing materials, including web writing). Meeting / Event Planning – 30 % Supporting various committees; including scheduling, logistics and AV set-up, agenda preparation, meeting attendance and minute taking. Assisting event planning; including both teleconference meetings and webinars, event promotion, preparation of participant packages, coordination of all logistics. Organizing registration, travel arrangements and accommodations for events and functions. Representing the Ontario CLRI at for sector events through set up and running of an Ontario CLRI vendor booth. Financial Support – 10% Prepare payment requisitions and other forms for approval and submission. Tracking and/or inputting financial report data as assigned, reconcile accounts each month. Project Administrative Support – 10% Communicate with stakeholders and project teams, as appropriate, to share and obtain information for project promotion, reporting and other purposes. Assist with research project tasks, such as participant recruitment, data collection, coordinating logistics, literature searches, submissions of grant proposals and manuscripts, tracking of activities. This job description is not exhaustive. Additional duties may be added as the projects progress. Qualifications University or college level training preferred. Three or more years relevant experience in event coordination, communications and engagement or research. Comfortable working with numbers. Experience in accounts payable/receivable would be an asset. Proficiency with Microsoft Office (Word, Excel, PowerPoint, Project & Publisher) with preference given to candidates with high or advanced skills in Excel. Highly motivated, detail oriented individual with the ability to multi-task, prioritize, and meet tight deadlines within a high demand environment. Self-directed and able to effectively work both independently and as part of a team (primarily with those based in Ottawa but also with Ontario CLRI teams in Toronto and Waterloo). Experience in data entry and data cleaning. Experience in organizing and supporting events, face-to-face meetings, and conference calls and webinars; scheduling, minute-taking, webinar management. Desirable Competencies Experience working and/or education and professional development in the long-term care sector. Ability to prioritize multiple tasks and meet deadlines. Excellent analytical and organizational skills, including the ability to adapt to a dynamic project environment. Ability to communicate in French with internal and external partners. BRI welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. If you are interested in this opportunity please submit your cover letter and resume to BRI-HR@bruyere.org no later than February 12, 2020. We thank you for your interest in this position, however; only those chosen for an interview will be contacted.